Race Policies

Registration Details

RACE POLICIES

Entry fees are non-refundable and non-transferable.

Bibs are non-transferable for liability and safety reasons.

New: Runners may pick up race packages for others. Please bring first, last name and Confirmation Receipt with Confirmation Number.

GENERAL POLICIES

Age Restrictions

Our race registration Age Policy requires that as of race day, all Half Marathon participants must be 16 years or older, all 10KM participants must be 12 or older, and all 5KM participants must be 10 years or older. This policy follows international standards, has been informed by external medical advisers, and is in place for the safety of participants. Parents/guardians must sign the Online Waiver for participants aged 19 or under and parents/guardians are urged to ensure that young runners have the training and pace judgement needed to complete the event comfortably and safely. Race organizers reserve the right to require proof of age.

Prohibited Items

For in-person events. The use of bicycles, inline skates and pets are prohibited during in-person races. Strollers are permitted on the 5KM Great Trek course only and must start at the back of the start corrals. The right to disqualify runners who fail to comply with this policy is at the sole and exclusive decision of the race organizer, Vancouver International Marathon Society (“Society”).

iPods/MP3 players/Headphones

For in-person events. For the runner’s safety, music devices are discouraged. There is no risk of disqualification for simple use. If a runner puts themselves or other runners at risk through an unsafe act that race organizers determine was caused directly or indirectly through the use of an iPod/MP3 player item however, the runner may be disqualified.

Pacing Requirement

For in-person events. There will be designated check points along the course with authorized course marshals that monitor and encourage runners to stay on pace and to ensure completion within the cut off time. A sweep vehicle will be available for pick up if necessary.

Course Hours

For in-person events. The courses will be open for a set duration, dependent on city permits. Final start times and course limits will be announced closer to race day.

For virtual races. Runners may take as long as they wish to complete their distance.

Course Availability

For in-person events. The race is restricted and limited to registered participants only.

REGISTRATION POLICY

For in-person and virtual events. Registration is online only, not in-person or at Package Pickup, space permitting. Mail-in registrations are not available.

All runners must complete registration forms and sign the race waiver. View the Entry Fees and Deadlines at greattrek.ca/register. UBC Students must provide valid student ID at registration.

Race Transfer Policy

You may change your race distance online by logging into your Participant Dashboard to your Runner Profile to edit registration. You may Transfer into another race distance. The Transfer fee is $5. Upgrades require runners to pay the race fee difference. When downgrading, race fees are not refunded. Race fees for Transfers are applicable to the price tier at the time of the change. Transfers may be made space permitting only.

REFUND POLICY

Entry fees are non-refundable and non-transferrable under any circumstances.

For Legal and Liability reasons runners cannot offer their unused bib to any other runner. Runners cannot defer their unused entry to the following year. Thank you for understanding.

DEFERRAL POLICY

Please note the following Deferral Policies for the 2021 Great Trek In-Person event on Saturday, October 23.

If the In-Person event is cancelled due to events beyond the reasonable control, such as acts of God, acts of government, acts of wars, epidemics, quarantines, riots, fire, strikes or labour problems (including legal work stoppages or slowdowns), unavailability of communications or electrical power or other necessary utility services, governmental regulations superimposed after the fact and earthquakes, floods and other disasters, and other events of a similar nature (collectively, “Force Majeure Events”), depending on the date of cancellation, the Society shall provide participants the following:

Cancellation BEFORE August 15, 2021:

  • Entry to the 2021 Great Trek Virtual Race, race bonuses, AND
  • 75% Deferral discount to the 2022, 2023 or 2024 Great Trek

Cancellation AFTER August 15, 2021, until race day October 23, 2021:

  • Entry to the 2021 Great Trek Virtual Race, race bonuses, AND
  • 25% Deferral discount to the 2022, 2023 or 2024 Great Trek

Runner Medical Deferral
Applicable to In-Person and Virtual Race participants.
Runners may apply for a partial Deferral Discount to the 2022 event for medical reasons only if they are unable to participate in 2021. Medical Deferral Applications must be submitted before October 4, 2021.

  • 50% Deferral discount to the 2022 Great Trek if runner volunteers on race day, Saturday, October 23, 2021
  • 25% Deferral discount to the 2022 Great Trek if unable to volunteer on race day, Saturday, October 23, 2021

RACE RESULTS POLICY

VALIDATION OF RACE RESULTS

For virtual races. Results are not validated and will be posted based on an honour system.

For in-person events. It is the responsibility of each runner (“Runner”) to use the chip timing device (“Chip”) appropriately.  Bibs should be stored flat without folds and worn on the front of the shirt for accurate timing and results. The Bib contains the timing device and any misuse of the bib may interfere with the effectiveness of the chip.

To maintain the integrity of race results for the event, race results for any particular runner maybe invalid in the circumstances following:

  • Where (Chip) times at specific locations, have not been recorded (despite both start and finish (Chip) times having been recorded);
  • Where (i) (Chip) times at specific locations, have not been recorded, and (ii) there is a negative split time between the first half of the event and the second half of the event exceeding 15 minutes.
  • In such other circumstances, where a result is questionable as determined by the sole and exclusive decision of the race directors of the Vancouver International Marathon Society (“Society”).

In the event a Runner’s time has not been validated in the circumstances described above, the Runner may appeal the non-validation of the runner’s time by requesting, in writing, that the Society review the validation of the runner’s time. Such review will be based on the written explanation of the runner and a review of the cameras (film and photo) commissioned by the Society during the race. All decisions by the Society as to any such appeal are final.

The Society reserves the right to forward notice of all results that have not been validated to BC Athletics, Athletics Canada, or such other race governing organizations as appropriate.

IMPORTANT NOTE ABOUT RESULTS

RUNVAN® bases the results on Gun time AND Chip. Gun Time is the time from the start of the race (gun) to when you cross the finish line as per IAAF, Athletics Canada, USATF, AIMS and International Awards standards. Chip time is the time recorded by the BibTag/timing Chip once a runner crosses the Start Line, then the Finish Line.

Gun time will be the Official time for the top three OVERALL male and female winners in each the Half Marathon, 10KM and 5KM races. Chip time will be the Official time for all other runners, including Age Group winners. Top three overall winners are not eligible for age group awards.

PERSONS WITH PHYSICAL OR MOBILITY DISABILITIES

For virtual races. All participants welcome.

For in-person events. Athletes with racing wheelchairs are welcome to participate in the event. Hand-cycles are prohibited. Please indicate in the registration form that you are participating in a wheelchair. Participants with a wheelchair may be pushed in a race-approved wheelchair. Both participants must be registered; Escorts will be required to have the wheelchair tethered to their body (arm, wrist or waist) to ensure the wheelchair does not leave their company for the duration of the event. The Vancouver International Marathon Society reserves the right at any time to revoke the
privilege of these participants if a safety risk is determined. All wheelchair participants must submit a picture of their race wheelchair for approval prior to race day. Thank you for understanding. Please email:  info@runvan.org .

Persons with visual impairment or low-vision are welcome to participate with a guide. Please indicate in the registration form that you are participating with a guide and if you’d like help finding a guide, please contact: info@runvan.org

RULES OF COMPETITION

For virtual races. A virtual race allows you to complete your race on your own, from anywhere. You may run, walk or stroll your race distance at your own pace and at a time and location of your choice. You may choose your own race day and your own starting line, whether it’s a treadmill, a park, your neighbourhood streets or Seawall.

For in-person events

Participants must stay within course boundaries, as designated by officials, marshals, traffic cones, barriers, and other markings, at all times. Failure to do so may result in disqualification and ineligibility for future Society events.

Participant bib numbers must be fully visible at all times on the front of the body and on the runner shirt or race belt. Bibs worn on the leg or back of the shirt, or if covered by clothing, such as a jacket, may not record the timing device properly.

Participants are advised not to invite anyone not officially registered for the event to join in any part of the race. Any runners not officially registered for the event will be given one warning before the Police will be advised, and the runner will be removed from the course.

The Society reserves the right to disqualify any individual from the Great Trek event. This disqualification may be based on, but is not limited to, all race policies; unsportsmanlike conduct; competing with an unofficial bib number; competing with an official bib number assigned to another person; transferring or attempting to transfer an official bib number, or to obtain such bib number, from another person; being paced during the race by a person not entered in the race; accepting assistance from non-race participants; crossing the finish line without having completed the entire course; and providing false information on the race entry form. Individuals disqualified from a race will be removed from the race results and may be barred from future events.

 

Code of Conduct

In registering as a participant in an event held by the Vancouver International Marathon Society, the registrant agrees to take part in a spirit of fair play, honesty and integrity within the rules and regulations as stated under all Event Policies.

To make the most out of your race day experience, please also take a moment to familiarize yourself with the below race etiquette points.

Before Race Day:

  • Read the website and all race related emails.
  • Complete the registration form thoroughly and provide correct information.
  • Know your Package Pick Up location, dates and times.
  • Double-check all information on your Bib before your race so you have time to
    correct any potential errors such as age, gender, etc.
  • Remember to thank the volunteers!

Race Day:

  • Be Prepared. Have all your race clothing and gear the day before.
  • Arrive early, approximately one hour before your race start time.
  • Wear your Bib number on the front and do not cover.
  • Pay attention to all race announcements.
  • Follow all instructions and signs from race officials and volunteers.
  • Use washrooms and portables provided at the race venue.
  • Use garbage/recycling receptacles provided at the start/finish and on course. Do not litter!
  • Line up in the corral that matches your pace. Allow faster participants to line up at the front.
  • Stay to the right on the race course unless you are passing.
  • Run or walk no more than two abreast.
  • Pass on the left and indicate with verbal cues to others around you.
  • Do not come to a dead stop. Move to the side if you need to stop.
  • Discard clothing responsibly at the start on the fencing within the chute or leave with a friend. Do not drop garments on the ground or throw them at aid stations.
  • Move to the side of the road if you need to spit or blow your nose.
  • Yield to emergency vehicles if necessary.
  • Move to the side when approaching an aid station. Do not block the table.
  • Run through the finish. Keep moving through the finish area so as not to impede others.
  • Thank volunteers!

It is the RUNVAN® Mission to deliver premiere running events that inspire active lifestyles and invite the world to experience Vancouver! Please share any comments or feedback with the RUNVAN race staff to: info@runvan.org

Event Maps

Note: Maps are for reference only. If you are running the Virtual Race, please choose your own route that is pedestrian friendly. Use caution if running outside, and be alert of pedestrian and vehicle traffic. Please also be respectful of safety concerns and follow the lead of your local health authorities.

21.1KM

10KM

5KM

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